The Hong Kong Society for Rehabilitation Community Rehabilitation Network 30th Anniversary cum Hong Kong Society for Rehabilitation 65th Anniversary Conference

Synergising Rehabilitation with Primary Healthcare for Quality Community Living and Sustainable Development

Call for Abstracts

The Organising Committee invites all healthcare and social care professionals, researchers, and stakeholders (including practitioners, administrators, service providers, policymakers, and researchers) as well as students to submit their research or practice reports related to rehabilitation and primary healthcare for poster or oral presentation at the 30th Anniversary of the Community Rehabilitation Network (CRN) and the 65th Anniversary of the Hong Kong Society for Rehabilitation Conference.

Abstract submission closed

Guidelines for Abstract submission

Authors must indicate one of the following eight themes that best describes the content of their abstract:
1. Integrative model of rehabilitation and primary healthcare
2. Evidence-based chronic disease management
3. Empowerment, community partnership and advocacy
4. Assistive Technology and Universal Design
5. Diverse, Equitable and Inclusive primary healthcare and rehabilitation
6. Supporting family caregivers
7. Innovative interventions and services
8. International experiences
All abstracts, whether for oral or poster presentations, should be submitted via the Abstract Submission Form (Google form) on the conference website, unless otherwise requested. Presenters from regions where Google Form is inaccessible can download the WORD version of our abstract form and send the completed abstract form to the Conference Secretariat at hksr65conference@rehabsociety.org.hk, with email titled “Abstract submission_first author’s name”.
All abstracts should be submitted no later than the deadline specified in the conference landing page.
All materials in the abstract should be original work.
Preference for Oral or Poster presentation should be indicated in your submission. However, the final presentation mode will be subject to the Scientific Programme Committee’s evaluation and will be advised to the first author within the acceptance notice.
The first author of the abstract must be the presenting author or one of the presenting authors. The first author will receive all correspondence concerning the submission and is responsible for informing the other authors of the status of submission.
The first author must specify whether he/she is submitting the abstract as a professional or as a current student. This designation will determine the category into which the abstract will be placed – either the professional abstracts or the student abstracts. The “professional” category includes practitioners, service providers, service administrators, policymakers, and researchers; whereas the “student” category encompasses both full-time and part-time students (for the first author) currently enrolled in academic programmes.
Presenting authors of successful abstracts are required to register for the conference and pay for the registration fee by 31 December 2024. Failure to do so will result in exclusion from the final programme.
For authors submitting more than one abstract, each abstract must be submitted separately. One author can only present as first author in at most 2 papers.
Abstracts must be submitted and presented in clear English.
Authors are responsible for the accuracy of the information in the abstract. Submitted abstracts will be considered final, and while no further editing of the content should be expected, the conference secretariat reserves the right to make minor format and English grammatical adjustments for the purpose of ensuring consistency and enhancing readability.
Receipt of abstracts will be acknowledged through email. All abstract submitters will be notified of the decision of the Scientific Programme Committee within 2 weeks of their abstract submission.
Unless requested otherwise, Conference Secretariat assumes authors’ agreement for the Conference Secretariat to use the abstract for publications relevant to the conference. All request should be submitted to the Conference Secretariat at hksr65conference@rehabsociety.org.hk

Abstract requirements

Abstract title (less than 25 words)
Authors – Type the first name followed by the family name. Omit degrees and titles. Underline the presenting author. The name of the institution and country should be included.
Example:
1. Ivy Yan ZHAO¹ & Jed MONTAYRE²
  ¹ School of Nursing, The Hong Kong Polytechnic University, Hong Kong
  
  ² WHOCC, School of Nursing, The Hong Kong Polytechnic University, Hong Kong
Select whether the abstract is a research abstract or practice abstract
Content – Abstracts should be organised under the following headings for research abstract and practice abstract respectively:

Research abstract

Practice abstract

Background
Objectives
Methods
Results
Implications & Conclusions

Background
Objectives
Practices (Please elaborate on your intervention, best practices or guidelines, or how the practices enhances cost effectiveness)
Implications

Length – the abstract (excluding the title and headings) should not exceed 300 words.
Format – References are NOT required. Tables, diagrams or pictures in content are NOT acceptable.

Oral Presentation Guidelines

All presenters are required to register in the conference.
All presentations MUST be in English.
The presenters are required to warrant that the material used in the presentation is original and does not violate any copyrights. Unless requested otherwise, Conference Secretariat assumes presenters’ agreement for the Conference Secretariat to videotape your oral presentation.
It should be noted that the Conference Secretariat automatically assumes presenters accept their submitted Presentation PowerPoint and recorded presentation be made available to participants for post conference streaming on the conference website. In case of refusal, please notify the Conference Secretariat at hksr65conference@rehabsociety.org.hk
All presenters should arrive at the presentation room 15 minutes before their scheduled session starts. Presenters should stay throughout the whole presentation session.
In general, each presenter should finish his/her presentation within the duration specified in the letter of acceptance. Each presentation should be within 10 minutes including a 2-minute ‘Question and Answer (Q&A)’ session. The moderator/plenary speaker will be responsible for monitoring and adhering to time constraints of the presentation session. Depending on the volume and distribution of accepted abstracts, the Conference Secretariat reserves the right to adjust the presentation duration. Any changes to the time allocation will be communicated to the presenters in advance, to allow them sufficient preparation time.
PowerPoint Submission Arrangement
1. Presenters should prepare the presentation file in Microsoft PowerPoint 2019 and above version (file extension: pptx) or Adobe PDF format.
2. If the presentation file includes video clips, please also bring the original video file in Microsoft Windows Media Video (file extension: wmv) format.
Audio-Visual Equipment
1. Each room is equipped with a laptop computer and a projector. Presenters are required to use the on-site computer to ensure stable system connection. To ensure compatibility, presenters MUST upload the file to the laptop and check equipment at their presentation room at least 15 minutes before the session starts.

Poster Presentation Guidelines

Each poster display board will be numbered sequentially following the abstract number. Authors of accepted abstracts will be notified of the poster set-up time via email.
Poster will be shown between 9am and 5:30pm on January 17-18, 2025. The presenting authors or at least one of their representative are required to be present at their assigned poster displays to introduce their work and engage in discussions with the audience in the follow interactive poster presentations (detailed arrangements for the presentation will be announced in due course):
1. 17th January 2025, 10:45 – 11:10 (Morning tea break)
2. 17th January 2025, 15:30 – 15:55 (Afternoon tea break)
3. 18th January 2025, 10:30 – 10:45 (Morning tea break)
Poster presentations MUST be prepared in English
The poster board is 1 m/100 cm (width) x 2 m/250 cm (height) and the poster size should be around 90 cm (width) x 150 cm (height).
Suggested size in Photoshop format: Document size: 90 cm x 150 cm; dots per inches: 300 (Please merge as single layer before output). You may also create your electronic poster using PowerPoint, Adobe Illustrator, Canva, or any other appropriate programme.
The poster should include the title of presentation, name of author(s), texts and may include illustrations like figures, tables, color photographs, charts etc. when appropriate
Adhesive tapes/pushpins will be available onsite for your use.
Illustrations should be readable from a distance of three feet or more away.
Once the poster presentation abstract is accepted, presenters should submit the finalised poster in jpg/pdf format via the poster submission form (https://forms.gle/eP6n1u6r1jNhDe7s7) by December 31, 2024 (The link will be opened in November 2024). Please adopt the format of the file name as “first author’s name_abstract no.” and make sure the file size is below 15 MB. Presenters from regions where Google Form is inaccessible can send the poster to the Conference Secretariat at hksr65conference@rehabsociety.org.hk, with email title “Poster submission_first author’s name_abstract no.”

Abstract selection

Scientific committee members will review the submitted abstracts.
Each submitted abstract will be reviewed by two reviewers
The Scientific Committee will have the final authority over the acceptance of the submitted abstract, its type of presentation, as well as the theme it should fall under.
Selection Criteria:

Criteria	%
Relevance to overall conference theme and sub-themes	30%
Rigor in research design, innovation in research and practices, and impacts of research and practices	40%
Implications of findings / practices	30%

(The Scientific Committee reserves the rights to make minor adjustment to the selection criteria)

Abstract Awards (Updated on June 24, 2024)

Types of awards:
1. Outstanding poster presentation (professionals)
2. Outstanding oral presentation (professionals)
3. Student presentation awards
The selection of awards will be announced in due course
The presenting author of the awarded abstracts have to participate in the award presentation that will be held in the closing ceremony of the conference on 18th January 2025

The organiser reserves the right to amend the details of the event without prior notice to the participants.

Call for Abstracts

Research abstract

Practice abstract

Criteria

%

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